Kekumuola Fund Policies and Procedures

Eligible applicants include:

• Charitable non-profit organizations granted tax-exempt status by the IRS under IRC 501(c) (3).  Such organizations must submit a copy of their IRS determination letter with their proposals.
• Public entities such as division of the state Department of Health.
• Any individual.

Applications for funds may be sent any time.  Proposals should be given at least one month for review, processing and approval of grants according to the Kekumuola Fund goals. Completeness of grant proposal application information is requested.  All applicants that send proposals after any given year’s funding allotment has been used will be so notified and invited to re-submit their proposals the following year.

Individuals and organizations will generally not be eligible for more than one grant from the Kekumuola Fund per calendar year.  Preference will be given to first time applicants.

Applications will be reviewed and a funding decision made within one month of their receipt at the Hawaii Primary Care Association.

Applicants will be sent written notification or verbally sent telling whether or not they were funded.  Funds granted will accompany the notification to successful applicants.

All grants are to be used within one year of funds being released.  Grants are considered income and should be reported to the IRS and state tax collector in your income tax returns.

Grantees must report back to the Hawaii Primary Care Association within two months of having expended their Kekumuola Fund grants.  The brief report will include the date of expenditure, a summary of how funds were spent, and outcomes.  Organizations and individuals that fail to report back will not be eligible for future grants until reports are received.

Applications should be brief (we suggest a maximum of 2-3 pages of narrative) and should include amount requested, purpose and expected outcomes, timeline, and a brief summary of the applicant organization or individual’s background and appropriateness for the grant.  All applicants should provide current mailing address, daytime telephone number, fax number (if any), and e-mail address (if any).

Proposed budgets should be presented by line item (e.g., $200 for supplies, $50 for copying, and $150 for tuition).  Reports back should show actual expenditures by the same budget line item categories.

Proposals should be mailed, delivered to:

Hawaii Primary Care Association
345 Queen Street, Suite 601
Honolulu, HI 96813
Attn:  Charlene Blair
 
Or

E-mailed to: kekumuola@hawaiipca.net
Revised: February 2004